Key Metrics for SaaS Companies to Monitor | Atek Accounting

In the competitive and rapidly evolving world of Software as a Service (SaaS), success hinges on the ability to effectively measure and analyse the right performance indicators. By closely monitoring key metrics, SaaS companies can gain valuable insights into their business performance, customer satisfaction, and growth potential.

Here are the 7 key metrics that every SaaS company should keep an eye on:

1. Monthly Recurring Revenue (MRR)

MRR represents the predictable revenue a SaaS company expects to earn each month from its subscribers.

Why MRR Matters:

  • Revenue Stability: MRR provides a clear picture of the company’s financial health and revenue consistency.
  • Growth Tracking: Monitoring MRR helps in assessing the effectiveness of sales and marketing strategies over time.

How to Calculate:

  • New MRR: Revenue from new customers acquired in a month.
  • Expansion MRR: Additional revenue from existing customers through upsells, cross-sells, or upgrades.
  • Churn MRR: Revenue lost due to cancellations or downgrades.
  • Total MRR: New MRR + Expansion MRR – Churn MRR.

2. Customer Acquisition Cost (CAC)

CAC is the total cost of acquiring a new customer, including marketing and sales expenses.

Why CAC Matters:

  • Cost Efficiency: Helps in understanding how cost-effective your customer acquisition strategies are.
  • Budget Allocation: Assists in optimising marketing and sales budgets for better ROI.

How to Calculate:

  • CAC = Total Sales and Marketing Expenses / Number of New Customers Acquired.

3. Customer Lifetime Value (CLTV)

CLTV estimates the total revenue a company can expect from a customer over the entire duration of their relationship.

Why CLTV Matters:

  • Revenue Prediction: Provides insights into long-term profitability and customer value.
  • Marketing Strategy: Helps in determining how much to invest in acquiring new customers based on their expected value.

How to Calculate:

  • CLTV = (Average Revenue Per Account (ARPA) * Gross Margin) / Customer Churn Rate.

4. Churn Rate

Churn Rate measures the percentage of customers who cancel their subscriptions within a given period.

Why Churn Rate Matters:

  • Customer Retention: High churn rates indicate potential issues with customer satisfaction or product value.
  • Revenue Impact: Directly affects MRR and overall business growth.

How to Calculate:

  • Customer Churn Rate = (Number of Customers Lost During a Period / Number of Customers at the Start of the Period) * 100.

5. Average Revenue Per User (ARPU)

ARPU indicates the average revenue generated per user or account.

Why ARPU Matters:

  • Revenue Insights: Helps in understanding revenue generation efficiency and identifying opportunities for upselling or cross-selling.
  • Pricing Strategy: Assists in evaluating the effectiveness of pricing models and subscription plans.

How to Calculate:

  • ARPU = Total Revenue / Total Number of Users or Accounts.

6. Gross Margin

Gross Margin represents the percentage of total revenue that exceeds the cost of goods sold (COGS).

Why Gross Margin Matters:

  • Profitability: Indicates the financial health and profitability of the company.
  • Cost Management: Helps in assessing how effectively the company manages its direct costs.

How to Calculate:

  • Gross Margin = (Total Revenue – COGS) / Total Revenue * 100.

7. Customer Engagement Metrics

Customer Engagement Metrics track how actively users are interacting with your product.

Why Engagement Matters:

  • User Adoption: High engagement levels indicate that users find value in the product.
  • Retention and Growth: Engaged customers are more likely to remain loyal and contribute to upsell opportunities.

Key Metrics:

  • Daily Active Users (DAU) / Monthly Active Users (MAU).
  • Feature Usage Frequency.
  • Session Duration.

Optimise Your SaaS Growth with Atek

At Atek, we know that monitoring these key metrics is essential for SaaS companies to understand their performance, identify growth opportunities, and make data-driven decisions. We help our clients regularly analyse these indicators to help in fine-tuning their strategies, improve customer satisfaction, and ultimately drive business growth.

If you’re a SaaS company, we can help you integrate these metrics into your regular reporting and review processes, which will help you with continuous improvement and adaptation in this competitive market. Contact us if you’re interested in learning more.